Administration Assistant & Coordinator

Administration assistant & Coordinator:

Armstrong Priestley is a fire sprinkler system specialist who design, install, service and maintain sprinkler systems throughout the UK

The Role

Armstrong Priestley currently has a position available for an Administration assistant and coordinator based at our head office on the out skirts of Leeds city centre.

Responsibilities

Depending on experience the role will initially include:

• Aid the service team when required
• Distribute RAMS to service customers
• Invoice
• Manage own email workload
• Book/schedule travel and accommodation arrangements
• Maintain contacts data base
• Take detailed meeting minutes when required
• Chase purchase order numbers
• Report updating
• Updating our quotation list and chasing outstanding quotations
• Assist in the preparation of service reports and quotations to send to our service contract customers
• Moving on to coordinating the engineer’s diary and workload
• Scheduling works and liaising with customers on services and jobs due
• Liaising with various subcontractors scheduling works for customers
• General admin duties including filing, answering calls, and taking messages.

Skills and Experience

• Self-motivated, organised with a high degree of accuracy
• Ability to work on own initiative
• Excellent time management and the ability to prioritize work
• Great with people
• Candidates must have a confident and professional telephone manner, have administration experience and be fully proficient in all forms of IT. Experience in scheduling and coordinating is extremely advantageous, however full comprehensive training will be provided. Must be able to work under pressure.

What we offer

• 8am to 5pm Monday to Thursday working hours and 8am to 3pm Fridays.
• 21 days holiday (inc. bank holidays)
• Christmas shut down.
• Workplace pension
• Free onsite parking